FA Charter Standard - Club Constitution
1. Name
The club shall be called AFC Hiltingbury. (the Club)
2. Objectives of the Club
The primary object of the Club shall be to arrange association football matches and social activities for its members. In addition, the club will provide the best environment to ensure the safe development of the playing members of the Club. Good coaching is the cornerstone of the Club and whilst winning is essential for any team, it is not considered the ultimate criteria on which the Club, or an individual team, is to be judged. Playing members of the club must receive good coaching and be actively encouraged to develop their football prowess. The Club will ensure that adequate training is available for managers/coaches and that junior Club teams will have at least one Manager or Coach certified to FA Level 1 coaching standard.
3. Status of Rules
These rules (the Club Rules) form a binding agreement between each member of the Club.
4. Rules and Regulations
(a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and Hampshire Football Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
(b) No alteration to the Club Rules shall be effective without prior written approval by the parent Association.
(c) The Club will also abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.
5. Club Membership
(a) The members of the Club are those parents/guardians having a child playing for the Club and be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.
(b) Any person who wishes to be a member must have a child playing for the Club or be co-opted into the Club by the committee. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
(c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(d) The Football Association and parent County Association shall be given access to the Membership Register on demand.
6. Annual Membership Fee
(a) An annual subscription fee payable by each playing member shall be determined from time to time by the Club Committee. Fees shall not be repayable.
(b) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
7. Resignation and Expulsion
(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
8. Club Committee
(a) The Club Committee shall consist of the following Club Officers: Chairman, Vice Chairman, Treasurer, Club Secretary and Child Protection Officer, together with up to 2 other members, elected at an Annual General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairman of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairman or in their absence the Vice Chair or Treasurer. The quorum for the transaction of business of the Club Committee shall be three.
(c) Decisions of the Club Committee meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
(f) Save as provided for in the Rules and Regulations of The Football Association and the Hampshire Football Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
9. Annual and Special General Meeting
(a)An Annual General Meeting (AGM) shall be held in each year to: (i)receive a report of the activities of the Club over the previous year (ii)receive a report of the Club’s finances over the previous year (iii)elect the members of the Club Committee (iv)consider any other business.
(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made verbally or in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 14 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
(c) A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.
(e) The quorum for a General Meeting shall be 4.
(f) The Chairman, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.
10. Club Teams
At its first meeting following each AGM the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a verbal report of the activities of the team.
11. Club Finances
(a) A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairman, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.
(c) The Club Committee shall have power to authorize the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
(d) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.
(e) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
(f) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
(g) On their removal or resignation a Custodians hall execute a Conveyance in such form as is published by The Football Association from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.
(h) The Custodians shall been titled to an indemnity out of the Club Property or all expenses and other liabilities reasonably incurred by them in carrying out their duties.
12. Dissolution
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of there solution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.
IKO 7 th October 2004